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Gift Policy

Donation Policy | Donation Procedures

Last Updated: 11/4/08

Donation Policy

  1. Donations of materials to be considered for inclusion in the university library collection are welcome from faculty, emeriti, students, alumni, staff, and community members.
  2. Materials that are donated to the university library become the property of the library.
  3. Donated materials are reviewed by the relevant subject bibliographer(s). Decisions to accept donated materials into the university library collection are based on the criteria in the current collection development policy for the relevant subject area(s).
  4. Material that does not fit the scope and focus of the collection development policy is not added to the collection. These items may be included in the Friends of the Libraries Book Sale, forwarded to dealers for resale, sent to the CMU general auction, or discarded, at the library's discretion.
  5. Gifts of periodicals are not accepted in lieu of the purchase of subscriptions by the university library. Gift periodicals are accepted to replace missing or defaced issues. Periodicals not needed in the collection may be sent to a periodicals exchange dealer.
  6. Please see Procedures for Donating Library Materials for more information.

Donation Procedures

  1. Fill out the Donation of Library Materials Form.
  2. Bring the materials and the form to any public service desk in the library.
  3. If the materials are too large to carry in, please contact the Head of Collection Development at 989-774-1927 or sabo1r@cmich.edu to arrange for a time for a staff member to meet you at the loading dock and assist you with transferring the material to the library.
  4. IRS regulations do not allow an institution receiving a gift in kind to value that gift for tax purposes. Please list the approximate value of the donated materials on the Donation of Library Materials Form. If the value is $5000 or more, please attach a written appraisal to the form.
  5. For further information, please contact the Head of Collection Development at 989-774-1927 or email at sabo1r@cmich.edu.